Moving your business to a new office is the obvious next step when your existing site is simply no longer functional. It might entail a new location, some new furnishings, and perhaps an office design that better meets your company’s requirements.
But as you get into the details, it’s possible that you’ll discover there was a lot of forethought involved. Fortunately, we’re experts at this and have provided our top advice for your workplace transfer. It’s time to manage your life!
If you can, start planning three to four months in advance
Planning ahead can prevent your personnel from becoming overburdened by the process because there will be a lot of logistics to manage on top of your regular business activities.
Make a decision on a lead person who will serve as the point of contact for movers, sign the lease for your new office, take care of the utilities, and other tasks.
Together, create a timeline of the tasks that will need to be completed. Then, ask the relevant workers for any extra assistance. The move will be as stress-free as possible as a result.
Early on, hire your commercial movers
It’s advisable to reserve commercial office removals well in advance because you want to employ a crew of movers who will do the task quickly and accurately. By doing this, you can choose the dates you want and avoid being forced to move on an unusual day. Additionally, you get the kind of mover you truly want, and that is significant.
Make a map showing the layout of your new office
Employees must label the boxes with the appropriate delivery information before beginning to pack their offices. to guarantee that your movers have access to and can read a clear, labeled map of the layout of your future office.
Ask staff to identify the boxes with their names, contents, and a clear indication of where each box belongs as they organize the items on their desks. Consider employing a color-coding system for larger workplaces or companies with a lot of supplies. This will make things simple for both your movers and the unpacking process thereafter.
Create a strategy with your IT staff
Bring your tech support in after selecting your new location to see if any IT upgrades are required before you can move in. To ensure that there is no significant disruption in your business as a result of the shift, it is essential to have access to phones, the internet, and electricity.
Together with your IT team, create a plan of action for setting up, testing, and preparing the office technology as soon as the relocation is over.
Keep the documents you need and destroy the rest by shredding them
Moving clutter from your old workspace to your new one serves no purpose. Ask your employees to spend some time going through their filing cabinets and removing everything they won’t need to keep.
Prior to shredding anything significant, such as financial or personnel papers, be careful to consult with your accountants and HR staff.
Then, arrange the crucial papers in a labeled, sealed filing box. You might ask your point person to transport any personnel or financial documents that include sensitive information so they can be filed in a secure location once you get there.
Find any furnishings or supplies you don’t need and donate them
Numerous programs recycle outdated computers for use in classrooms or tutoring sessions. Similar to this, non-profit organizations frequently need office furniture to further their goals.
See what’s available in your area, then ask your accountant to record the donations so you can deduct them from your taxes. Your move will proceed more quickly if you transport less furniture.
Inform your clients of the change in your address
It is preferable to finish this in one go. If necessary, update your business cards, website, social media accounts, USPS listing, Yelp page, and Google Business page. Make sure to notify clients in advance if you work with them in person at your office. They won’t unintentionally end up at your former location that way!
Hopefully, if you follow these strategies you should not have any problems when moving your office seamlessly. In the end, we can suggest you make an office warming party of some sort and celebrate your move, but also show everyone where your new office is.